COPY JOB POSTING: Payroll Clerk

The clerk/bookkeeper is a full-time position performing day to day Port Authority office operations as directed by the finance director. These include processing account receivables and payables, printing and distributing payments, mail and mailings, rate schedules and other literature, and boat information. It may include payroll and scheduling of office staff in the absence of the Office Administrator. The clerk/bookkeeper also assists the Finance Director as directed in a wide variety of administrative tasks.

Must be able to work weekends in season, summer holidays and some evenings.

Job Requirements

• College degree or equivalent four plus (4+) years in office experience
• Accounts receivable, accounts payable, payroll experience preferred
• Knowledge of standard office policy, equipment and procedures
• Computer literacy required of Microsoft Office products, specifically, Excel.
• Will be trained on Harbor Management Systems and Dockwa POS and RDS AS 400 accounting software. and AS 400
• Ability to relate with customers and the general public in a professional manner
• Must be available to work weekends, some evenings and summer holidays

Job Duties

• Process purchase orders and claims for payment to Port Authority vendors. Codes invoices to proper funds and accounts for budgetary purposes. Makes sure that all documentation needed for vendors, purchase orders and claims is obtained before items are to be paid out. Submit list of accounts payable to Port Authority Director for Port Authority Board of Directors review. After Board approval, print, process and distribute payments to vendors
• Maintain, update and organize vendor information. Provide tax forms needed to vendors and fill out credit applications
• Works with Port Authority Director in preparation of the Board of Directors meeting packet. Records and transcribes all meetings. Sends meeting notices to the newspapers, copies of minutes and meeting notices to the Mayor of Hammond and the Hammond City Council. Record, keep and file all items related to board meetings.
• Organizes and keeps track of all HPA licenses and permits as needed.
• Organize and distributes all pertinent boater information to customers, including brochures, rates schedules, statements of account, applications for mooring, winter storage contracts, and other related materials.
• Maintains boater files and computer files. Process customer work orders and transmits same to Maintenance Staff. Assists Office Administrator as directed.
• Records and processes time sheets and payroll when needed. Will cross train with Office Administrator for needed duties.
• Helps customers at front desk with boating information and slips. Process sales on Marina POS. Answer phones and emails and radios. May need to help at other Port Authority locations.
• Helps with daily close out of marina office and other Port Authority locations
• Must work weekends in season, summer holidays and some nights
• Other duties as assigned by Port Authority Management