JOB POSTING: Payroll Clerk

Job Requirements:

• Must be able to type 60 WPM or more
• Workable knowledge of computerized payroll systems
• Basic understanding of data processing
• Operate various office machines, computers and printers
• Knowledge of State and Federal payroll rules and regulations
• Ability to communicate proficiently verbally and in writing
• Ability to operate keyboard, fax machine, copy machine, 10-key calculator efficiently
• Ability to read and interpret documents such as time sheets, payroll forecasts, multiple union contracts and procedure manuals
• Ability to write routine reports and correspondence
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals
• Ability to compute rates and percentages and to prepare payroll
• Ability to apply common sense understanding to carry out detailed, but uninvolved written or oral instructions
• Ability to deal with problems involving a few concrete variables in standardized situations
• Ability to work with minimal supervision
• Computer knowledge of Microsoft Office
• Ability to meet various deadlines
• Ability to work as part of a team
• High School Diploma or GED AND three-year related work experience – NON-NEGOTIABLE
• Must be bondable
• Restricted schedule during board meeting preparation, monthly/quarterly/annual reporting – NON-NEGOTIABLE

Job Duties:

• Compiles payroll data such as hours worked, shift differentials, overtime hours, taxes, insurances, dues to be withheld, etc., from time sheets and other records
• Reviews wages computed and corrects errors to ensure accuracy of payroll
• Prepares quarterly and annual fiscal reports for INPRS, state and federal government agencies
• Prepares periodic reports of earnings, taxes and deductions
• Handles wage verification inquiries
• Updates and maintains records concerning holiday pay and acting pay
• Maintains updated records of employees concerning sick time, vacation time, personal time and time returned
• Types routine correspondence as required
• Compiles and prints payroll salaries, overtime and any other statistical reports and charts
• Answers any questions regarding paychecks
• Files correspondence and other records
• Makes copies of correspondence and other printed matter
• Makes general ledger entries for related payroll transactions
• Pull data as requested for audits for State Board of Accounts
• Performs other duties as assigned by Business Manager, Office and Reporting Administrator and District Manager

Responsibility:

Work must be performed without direct supervision, and requires much detail and accuracy. Majority of work involves telephone and personal contact.

Personal Work Relationships/Work Environment:

Contact involves immediate staff, city employees, financial institutions and governmental agencies. All work is performed in an office.