JOB POSTING: Full Charge Accounts Payable Clerk

Job Requirements:

• Five (5) years business experience – preferred
• Knowledge of accounting practices
• Knowledge of debits and credits
• Experience with financial/accounting software
• Experience with requisition processing
• Experience with invoice processing
• Knowledge and experience of chart of accounts and account coding
• Knowledge of standard office policies and procedures
• Ability to type with speed and accuracy and to compose routine correspondence
• Ability to prioritize
• Ability to meet strict deadlines
• Ability to be flexible and deal tactfully with people on the telephone and in person
• Ability to read and understand standardized departmental documents
• Ability to back up other clerks
• Ability to maintain filing system
• Knowledge of general office procedures and basic bookkeeping procedures
• Experience with Microsoft Office
• Ability to type 50 WPM
• 90% of this position is interpreting data and entering it into financial system
• Great time management skills with minimal supervision
• Exceptional attendance
• Must be bondable
• Restricted schedule during board meeting preparation, monthly/quarterly/annual reporting – non-negotiable

Job Duties:

• Assists the Office Administrator and Business Manager for Accounting & Records
• Match materials/service requisitions with invoices
• Review all materials/service requisitions for authorization
• Process claims through final phase, making sure all legalities have account numbers on which checks are able to be written
• Receive incoming bills to verify approval and assign cost information for all funds of the department, detailing where cost is assigned according to the activity undertaken
• File and maintain all paid bills and account numbers
• Input data into system, balance reports with hard copy file, validate output, correct data
• Provide data for federal reports and staff as needed
• Train backup staff in operation and input of data
• Maintain system integrity (back-up)
• Issue purchase orders for all District departments as well as receiving/checking claims
• Answer calls pertaining to accounts payable
• Date, stamp, and file copies of purchase orders
• Board meeting duties as assigned
• Perform state audit requests
• Any other duties assigned by Business Manager, Office & Reporting Administrator and District Manager
• Performs other duties as requested

Responsibility
Work must be performed without direct supervision, and requires much detail and accuracy. Majority of work involves telephone and personal contact.

Personal Work Relationships
Contact involves immediate staff, city employees, financial institutions and government agencies.

Work Environment
All work is performed in a standard office environment.