JOB POSTING: Lead Payroll Clerk

Job Requirements:

• Due to the responsibility of this position, experience is non-negotiable.
• Supervisory Experience
• Full Charge Payroll for 100+ employees
• Experience processing payroll with multiple union contracts.
• Workable knowledge of computerized payroll systems
• Ability to compute rates and percentages and to prepare payroll.
• Ability to read and interpret documents such as time sheets, payroll forecasts, multiple union contracts and procedure manuals.
• Knowledge of State and Federal payroll rules and regulations
• Computer knowledge of Microsoft Office with advanced knowledge of Excel and Word.
• Ability to communicate proficiently verbally and in writing.
• Must be able to type 60 WPM or more.
• Ability to operate a keyboard, fax machine, copy machine and 10-key calculator efficiently.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out detailed, but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.
• Ability to work with minimal supervision.
• Ability to meet various deadlines.
• Ability to work as part of a team.
• Ability to be flexible and deal tactfully with people on the telephone as well as with other department personnel.
• Ability to write routine reports and correspondence.
• Operate various office machines, computers, and printers.
• High School Diploma or GED AND five-year related work experience – NON-NEGOTIABLE
• Must be bondable.
• Restricted schedule during board meeting preparation, as well as monthly, quarterly, and annual reporting periods – NON-NEGOTIABLE

Job Duties:

• Reviews payroll data such as hours worked, shift differentials, overtime hours, taxes, insurances, dues to be withheld from time sheets and other records.
• Reviews wages computed and detect errors to ensure accuracy of payroll
• Prepares biweekly, quarterly and annual fiscal reports for PERF, state, and federal government agencies.
• Prepares periodic reports of earnings, taxes and deductions.
• Reviews records concerning holiday pay and acting pay for accuracy.
• Reviews updated records of employees concerning sick time, vacation time, personal time, and time returned.
• Types routine correspondence as required.
• Reviews payroll salaries, overtime and any other statistical reports and charts
• Answers any questions regarding paychecks.
• Files correspondence and other records
• Makes copies of correspondence and other printed matter
• Reviews general ledger entries for related payroll transactions for accuracy.
• Pull data as requested for audits for State Board of Accounts
• Performs other duties as assigned by Business Manager or CEO

Responsibility:

Work must be performed without direct supervision and requires much detail and accuracy. Work involves telephone and personal contact.

Personal Work Relationships:

Contact involves immediate staff, city employees, financial institutions, and governmental agencies.

Physical Demands and Work Environment:

All work is performed in an office.