Job Posting: Secretary

CATEGORY: Job Posting, News, Personnel

Department: Hammond Common Council

Job Title: Secretary

Date Requested: October 23, 2019

Date needed: ASAP

Salary: $32,640.00/Annually

  • Job Requirements

    • High School Diploma, GED or 2 years business or college diploma or certificate
    • Ability to type 35 wpm
    • Ability to communicate both in verbal and written form
    • Must be self-motivated
    • Must have good computer skills – knowledge of Microsoft Word and Excel preferred
    • General clerical experience
    • Ability to deal with the public in a professional manner
    • Must have integrity and the ability to confidential information
    • Knowledge of departmental policies and procedures

  • Job Duties

    • Tasks as directed by the Administrative Assistant
    • Greets visitors and/or callers; assists in resolving issue/directing to appropriate department
    • Assists all city departments in relation to City Council matters
    • Checks emails and 311 posts; disseminates information to Councilmembers and/or appropriate department(s)
    • Assists councilmembers with information or requests
    • Prepares councilmembers correspondence when requested
    • Arranges travel arrangements for councilmembers including conference/seminar registrations/confirmations
    • Prepares travel reimbursements
    • Records councilmembers travel/promotional transactions
    • Notifies media and councilmembers of Committee Meetings and press conferences
    • Prepares Caucus Room & Council Chambers for meetings (set-up and clean-up)
    • Assists Councilmembers with meeting information
    • Work evening Council meetings and watch for pertinent Council information
    • Assists Council Attorney
    • Manages Council calendar
    • Oversees the use of Council Chambers
    • Records purchase orders and distributes checks
    • Orders supplies and sympathy flowers
    • Perform other duties as required

Position will be posted internally from October 23, 2019, until October 29, 2019. If the position is not filled internally, it will be held open for external applications an additional ten (10) working days. The position will remain posted until filled or no more than ten (10) working days.

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